Policies by Department

• Accounting and Financial Reporting
  • Encumbrances at Year End
  • Capitalization of Assets
  • Chart of Accounts
  • Custodial Funds
  • Departmental Sales and Services Activity
  • Financial Reports
  • Financial Review and Analysis
  • Financial Systems Reconciliation
  • General Ledger Journals
  • Intra-University Charges and Credits
  • Inventories - Stores and Merchandise for Resale
  • Sales and Use Tax
  • Service Centers
  • Tax Exempt Bond Compliance
  • Unrelated Business Income Tax (UBIT)
• Accounts Payable
  • 1099 Reporting
  • Employee ID Cards
  • Food and Business Related Entertainment
  • Group Travel
  • Non-Employee Travel
  • Payment Method Policy
  • Payment of Fellowship and Training Grant Stipends
  • Payments to Non-Employee for Services Rendered
  • Unclaimed Property
  • Recognition Awards for Employees and Non-Employees
  • Research Participants
  • Timely Reimbursement of Business Expenses
  • Travel Policy
  • Two Way Match/Three Way Match/Receiving Reports
  • Vendor Creation and Maintenance for All Types of Purchasing/Payments
  • Wire Transfers
• Accounts Receivable
  • Accounts Receivable
  • Allowance for Bad Debts and Write Offs
  • Billing
  • Collection of Past Due Accounts
  • Collections of Past Due Accounts
  • Receivables Reporting
  • Reconciliations Responsibilities
• Administrative Services
  • Administrative Services
  • Bulldog Print + Design
  • Mail and Receiving
  • Receiving and Redelivery
  • Records and Records Retention
  • UGA Stock Items and Bulk Paper
• Asset Management
  • 501(c)3 charitable organizations
  • Acquisition and Identification
  • Acquisition from Donation Asset Management
  • Acquisition from Purchase Asset Management
  • Acquisition from Transfer
  • Acquisition from Donation
  • Acquisition from Purchase
  • Acquisitions from Transfers from External Entities
  • Affixing inventory barcodes to acquisitions
  • Affixing Vehicle Decals to Acquisitions
  • Annual Physical Inventory (by Printed Report)
  • Annual Physical Inventory (by Scanning)
  • Asset Acquisition
  • Asset Custodial Changes
  • Authorization for Vehicles to be Driven Home Overnight
  • Construction of Equipment
  • Controlled Assets
  • Destroyed
  • Destroyed Asset Management
  • Disposition of Sale
  • Georgia Code
  • Georgia Public School Systems
  • Items Excluded from Inventory
  • Loan of Assets
  • Lost
  • Lost Asset Management
  • Major Categories of Equipment
  • Normal Use of State Assets
  • Off Campus Use of Assets
  • Other Sources of Acquisition Asset Management
  • Other Sources of Acquisition
  • Printed Inventory Process of Conducting the Annual Inventory
  • Recycling
  • Returned to Grantor
  • Returned to Grantor Asset Management
  • State of Georgia Capital Asset Guide
  • Stolen
  • Surplus
  • Surplus Asset Management
  • Theft/Stolen Vehicles
  • Traded In
  • Traded-In
  • Transferred to Other State Agency
  • Transfers to Other State of Georgia Agencies or USG Institutions
  • Unallowable Dispositions
  • Use and Transfer of Grant Equipment
  • Use of State Vehicles (Overnight Use and Vehicle Assignment)
• Auxiliary Services
  • Auxiliary Services
  • Auxiliary Services - Authority to Establish and Operate
  • Bookstore
  • Bulldog Bucks
  • Dining Services
  • Golf Course
  • Vending Services
• Budget
  • Allocations
  • Amended Budget
  • Amended Budget Transfers
  • Amendments to Non-Personal Services
  • Amendments to Personal Services
  • Board of Regents Reporting
  • Budget Amendment Document
  • Capital Budget Policy
  • Colleges, Schools and Units Amended Budget Process
  • Colleges, Schools and Units Original Budget Development Process
  • Continuing Education Fees
  • Data Creation
  • Departmental Sales and Services
  • Elective Fees
  • Employee Positions
  • Faculty
  • Georgia Research Alliance
  • Housing and Food Services
  • Indirect Cost Recovery
  • Indirect Cost Recovery (including carryforward rules and procedures)
  • Lump-Sum Positions
  • Major Repair and Rehabilitation
  • Mandatory Student Fees
  • Non-Personal Services
  • Original Budget
  • Original Budget Funding Sources
  • Original Budget Submission
  • Original Budget Transfers
  • Personnel Document
  • Position Information
  • Professional Program Tuition Differential
  • Research Consortium
  • Special Funding Initiative
  • Sponsored Operations
  • Staff
  • State Appropriations
  • Original Budget State Appropriations
  • State Funds
  • State Office of Planning and Budget Reporting
  • Student Technology Fees
  • Original Budget Student Technology Fees
  • Student Tuition and Fees
  • Studies Abroad and Field Schools
  • UGA Extended Campuses Student Fee Policy
  • University Internal Reporting
• Bulldog Print and Design
  • Bulldog Print + Design
• Bursar and Treasury Services
  • Financial Aid Disbursement
  • Cash Management, Banking, and Investments
  • "B" Unit Facilities & Administrative Recovery Assessment
  • 1098-T Reporting
  • Administrative Overhead Assessment for Auxiliary and Affiliate Units
  • Cancellation Provisions
  • Collections of Past Due Accounts
  • Credit/Debit Cards
  • Deferment/Postponement of Repayment
  • Endowment and Trust Funds
  • Establish New University Loan Funds
  • Establishing New University Endowment and Trust Funds
  • Establishment of Bank Account
  • Financial Aid Disbursement and Refunding Dates
  • Financial Aid Refund Policy
  • Incoming Wires
  • Late Fees
  • Loan Repayment
  • Long-Term Investments
  • Managing and Accounting for Endowment and Trust Funds
  • Managing and Accounting for Loan Funds
  • Methods of Disbursement and Refunding
  • Overpayment of Aid
  • Payment Deadline
  • Petty Cash Purchases
  • Petty Cash and Change Funds
  • Receipting and Depositing (Cash/Check/Wire Handling)
  • Refund Policy
  • Registration Agreement
  • Returned Payments
  • Cash Management Returned Payments
  • Short-Term Investments
  • Student Account Fee Payment Deferral
  • Timeliness of Deposits
  • Types of University Loan Funds
• Dining Services
  • Dining Services
• Employment
  • Equal Opportunity Employer
  • Age
  • Alcohol & Other Drugs
  • Background Investigations
  • Breaks and Meal Periods
  • Children in the Workplace
  • Conduct While Employed
  • Conflicts of Interest, Conflicts of Commitment, and Outside Activities
  • Controlled Substance and Alcohol Testing
  • Dispute Resolution
  • Disqualification of Applicants
  • Employee Identification Cards
  • Employee Safety
  • Employment Applications
  • Employment Eligibility Verification (I-9)
  • Employment of Foreign Nationals
  • Employment of Relatives
  • Employment of Retirees
  • Employment of Students
  • End of Employment
  • For Cause Separation
  • Gratuities
  • Protection Against Retaliation Whistleblower Protection
  • Grievance and Disciplinary Review
  • Involuntary Separation
  • Employment Non-Discrimination and Anti-Harassment
  • Non-University Bank Accounts
  • Outside Activites
  • Partial Year
  • Performance Assessment of Staff Employees
  • Political Activities
  • Posting a Position
  • Probationary Period
  • Promotions and Transfers
  • Reassignment
  • Reduction In Force
  • Reference Checks
  • Regular - Full Benefit Eligible
  • Regular - Partial Benefit Eligible
  • Required Paperwork and Training for New Hires
  • Service Animals
  • Service Awards
  • Smoking
  • Solicitation of Funds from Employees
  • Standard Work Week
  • Student
  • Teleworking and Flextime
  • Temporary - Non-Benefits Eligible
  • Uniform Requirements
  • Voluntary Separation
  • Working Without Pay (Volunteering)
  • Workplace Issues Resources
  • Workplace Violence
• Environmental Safety
  • Environmental Safety
  • Arson and Fire Investigation
  • Complaints and Concerns
  • Environmental Compliance Permit Management (Chematix)
  • Environmental Health and Safety Policy
  • Fire Extinguisher Tracking (Chematix)
  • Fire Extinguishers
  • Fire Lanes and Emergency Vehicle Access
  • Fire Safety Systems and Infrastructure
  • Fireworks
  • Food Sanitation
  • Georgia Environmental Protection Act (GEPA)
  • Hazardous Waste - General Questions
  • Hazardous Waste Management Training (Online)
  • Hazardous Waste Regulatory Guidance
  • Hazardous Waste Removal
  • Hazardous Waste Tracking (Chematix)
  • Higher Education Act and UGA Secure
  • Holiday Decoration Safety
  • Inspections
  • Lab Cleanout Assistance
  • Laws and Codes
  • Outlying Sites Safety Support
  • Permits
  • Plan Review
  • Renovation or New Construction of Laboratory Facilities
  • Satellite and Off Campus Facilities
  • Septic System
  • Shipping Hazardous Materials/Dangerous Goods
  • Spill Response
  • Swimming Pools
  • Training
• FMD Auto Center
  • Fleet Information
  • Vehicle Assignment
• Facilities
  • Facilities
  • Advisory Group for Facilities Accessibility
  • Arboretum
  • Public Sculpture & Environmental Artworks
  • Site Amenities & Outdoor Furniture
  • Campus Environs Advisory Group
  • Engaging Design Professionals and Contractors
  • Memorial Benches/Plaques
  • Naming Facilities
  • Performing Work in University of Georgia Facilities
  • Performing Work in University of Georgia Facilities located outside of Clarke County and / or are “B" Unit Facilities
  • Space Allocation and Facility Use
  • UGA Design & Construction Supplemental General Requirements & Standards
  • Uniform Sign Design
  • Utilities
• Golf Course
  • Golf Course
• Hazardous Materials
  • Hazardous Waste - General Questions
  • Hazardous Waste Management Training (Online)
  • Hazardous Waste Regulatory Guidance
  • Hazardous Waste Removal
  • Hazardous Waste Tracking (Chematix)
  • Lab Cleanout Assistance
  • Outlying Sites Safety Support
  • Shipping Hazardous Materials/Dangerous Goods
  • Spill Response
• Human Resources
  • Pay/Compensation
  • Training and Development
  • Classification of Staff Positions
  • Employment
  • Human Resources
  • Retirement
  • Time Away From Work
  • Benefits
  • Graduate Health Insurance
  • Annuity Program
• Insurance and Claims Mgmt
  • Commercial Rental
  • Insurance and Claims Management
  • Motor Vehicle Use
  • Operating University Vehicles
  • Safety and Seat Belts
  • UGA Vehicle Rental Pool
  • Vehicle Insurance
• Mail and Receiving Services
  • Mail and Receiving
  • Receiving and Inspecting Supplies and Equipment
  • Receiving and Redelivery
• Office of Emergency Preparedness
  • Campus Safety and Security
  • Office of Emergency Preparedness
  • Insurance and Claims Management
  • National Incident Management System (NIMS) Training Policy
  • Office of Emergency Preparedness Policy
  • UGAAlert Emergency Notification System Activation Protocols
  • University of Georgia Automated External Defibrillator (AED) Program Guidelines
  • University of Georgia Bleeding Control Kit Guidelines
  • University of Georgia Building Safety and Security Representative (BSSR) Policy
  • University of Georgia Evacuation Chair Program Guidelines
• Office of Space Mgmt
  • Arboretum
  • Public Sculpture & Environmental Artworks
  • Engaging Design Professionals and Contractors
  • Performing Work in University of Georgia Facilities
  • Performing Work in University of Georgia Facilities located outside of Clarke County and / or are “B" Unit Facilities
  • Space Allocation and Facility Use
• Payroll
  • Employee Pay
  • Payments to Foreign Nationals
  • Taxable Fringe
  • Employee Tax Withholding
  • Garnishments Policy
  • Payroll
  • Retroactive Payments of Wages
  • Payroll Deductions
  • Retirement Reporting
  • Taxable Travel Expense Reimbursement
  • Unclaimed Payroll Check Policy
• Post Award Accounting
  • Advance Payment Request
  • Application of Staff Benefits
  • Compensation & Payroll Certification
  • Compensation (Incentives) of Research Subjects
  • Cost Share
  • Indirect Cost
  • Cost Transfer
  • Direct Cost
  • Financial Reporting and Closeout
  • Fixed Amount Award – Residual Balance
  • Institutional Base Salary
  • Participant Support
  • Pending Awards and Pre Awards Cost
  • Post Award Accounting
  • Program Income
  • Proposal Submission
  • Scholarships and Student Aid Costs
  • Subrecipient & Monitoring
  • Uncollectible Restricted Accounts
• Procurement
  • Unique Purchasing and Payment Processes for Specific Types of Expenses
  • Background Checks of Supplier and Contractor Employees
  • Conflict of Interest
  • Contract Renewal/Administration/Multiyear Contracts
  • Employee Reimbursement
  • Invitation to Bid (Construction/Public Works)
  • Memberships and Dues
  • Methods of Purchasing Against a Purchase Request
  • Orders for Supplies, Materials and Services Less Than $25,000
  • Payment Requests
  • Payments of Invoices Issued Against Purchase Orders
  • Payments to Accompany Order/Advanced Payments
  • Professional Licenses and Certifications
  • Purchase Authority/Execution of Contracts
  • Purchase Order Corrections and Cancellations
  • Purchase Request Preparation
  • Purchase Requests
  • Purchasing and Payment Mechanisms
  • Request for Proposal (RFP)
  • Request of Quote (eSource)
  • Sales Tax
  • Sole Brand Restrictive Specifications
  • Unauthorized Purchases
  • Unique Purchasing and Payment Processes for Specific Types of Expenses
  • University System Level Agreements
  • Unrestricted Competitive Specifications
  • Used Equipment
  • Vehicles
  • Vendor Selection
  • Wireless Communication Devices/Telecommunications
• Training and Development
  • Training and Development
  • Auditing Classes
  • Memberships and Dues
  • Non-Discrimination and Anti-Harassment
  • Required Training for All Paid Faculty and Staff
  • Secure UGA
  • Tuition Assistance Program
  • USG Ethics
• UGA Police Services
  • Campus Safety and Security
  • University Police Department
  • Bomb Threat Procedures
  • Physical Access Control and Video Security System Policy
  • UGA Police Authority, Responsibility and Duties Policy
  • UGA Police Contact Procedures
  • UGA Police Request for Event Security Procedure
  • University of Georgia Campus Notification for Emergencies and Crime Concerns
  • Weapons Prohibited on Campus
• University Architects
  • UGA Design & Construction Supplemental General Requirements & Standards
• Utilities
  • Utilities
• Vending Services
  • Vending Services