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University System Level Agreements

Unique-Purchasing-Payments

View Official Policy: University System Level Agreements Policy

Since competitive procurement procedures apply to agreements with external vendors or contractors, University System of Georgia (USG) institutions and the University System Office (USO) are exempted from these procedures when purchasing goods and services within the USG. Intra USG purchases of services shall be addressed through a simplified agreement (Service Level Agreement) written in plain language that describes:

  1. Purpose of the agreement;
  2. Nature of the services provided;
  3. Nature of the financial consideration being provided in exchange for the services provided; and,
  4. Billing method and required billing documentation.

Additional components may be added to the agreement; however, every effort should be made to minimize unnecessary or irrelevant additions. For example, it would be unnecessary to require one USG institution to provide another USG institution with copies of audited financial statements or budgets.

These Intra USG Service Level Agreements should only be signed by those with delegated authority to sign contracts; they do not, as a matter of course, require legal review.  However, should you have any questions about your authority to sign or the scope/requirements/obligations set forth in the agreement, please contact the Office of Legal Affairs (706)-542-0006.

Responsibilities

Responsible University Senior Administrator:  Vice President for Finance & Administration

Responsible University Administrators:  Associate Vice President and Chad Cleveland – Controller

Policy Owner: Procurement 

Policy Contact: Chad Cleveland

Phone Number: 706-542-1197

Date Issued: 01/01/2016

Last Reviewed/Updated: