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Sole Source Purchases

Unique-Purchasing-Payments

View Official Policy: Sole Source Purchase Policy

The State Purchasing Division (SPD) and Board of Regents (BOR) policies require that purchases which exceed the competitive bid threshold be justified if the purchase will not be made through open competition.   One type of non-competitive purchase is a sole source purchase.  A sole source purchase simply means justifying that only one company can provide the good or service that is needed.

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration 

Responsible University Administrator: Procurement Officer 

Policy Owner: Procurement 

Policy Contact: Annette Evans 

Phone Number: 706-542-2361 

Responsibilities:

The end-user is responsible for completing research to determine if other brands exist that could meet their needs and obtaining/submitting the sole source/sole brand form, OEM letter, and matrix with the purchase request if there are no other brands and only one supplier that could provide the needed items.

Date Issued: 01/01/2016

Last Reviewed/Updated: