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Purchase Related to Conferences


View Official Policy: Purchases Related to Conferences Policy

When a University department sponsors or plays a supporting role in the delivery of a conference and has related procurement actions, purchasing may either be a competitive process or may be considered a sole source depending on the circumstances. If a conference has sufficient justification to be considered a sole source, the sponsoring University department must provide proper documentation to the Procurement Office justifying the reason(s) for the sole source procurement


Responsible University Senior Administrator: Vice President for Finance & Administration 

Responsible University Administrator: Procurement Officer 

Policy Owner: Procurement 

Policy Contact: Annette Evans 

Phone Number: 706-542-2361

Responsibilities: The department is responsible for obtaining and providing the Procurement department with the vendor’s contract prior to any signatures being applied and as soon as possible.

Date Issued: 01/01/2016

Last Reviewed/Updated: