Purchase Related to Conferences

Purchasing and Payment Processing

View policy pdf: Purchases Related to Conferences Policy

When a University department sponsors or plays a supporting role in the delivery of a conference and has related procurement actions, purchasing may either be a competitive process or may be considered a sole source depending on the circumstances. If a conference has sufficient justification to be considered a sole source, the sponsoring University department must provide proper documentation to the Procurement Office justifying the reason(s) for the sole source procurement

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Procurement Officer

Policy Owner: Procurement

Policy Contact: Robert Currey

Phone Number: 706-542-2361

Responsibilities: The department is responsible for obtaining and providing the Procurement department with the vendor’s contract prior to any signatures being applied and as soon as possible.

Date Issued: 01/01/2016

Last Reviewed/Updated: 06/23/2020