Execution of Contracts
Purchasing and Payment Processing
View policy pdf: Execution of Contracts Policy
Generally, the authority to sign contracts for the purchase or lease of goods and services for the operations of an institution has been delegated to the University Procurement Office. However, there is a tiered delegation/authority for contracts/instruments related to construction activities and projects (planning, design, construction, utilities, infrastructure, etc.) which is described below:
- The Procurement Office executes construction contracts that are less than $50,000 and changes orders that are less than $25,000.
- The authority to sign contracts for construction contracts between $50,000 and $1,000,000, and all change orders exceeding $25,000 has been delegated to the Senior Associate Vice President for Finance and Administration & Budget Director.
- Contracts exceeding $1,000,000 will be executed by the Vice President for Finance & Administration
The UGA employee making the purchase is responsible for ensuring that sales tax is not charged. The UGA employee is responsible for providing the sales tax exemption form to the vendor.
Responsible University Senior Administrator: Vice President for Finance & Administration
Policy Owner: Procurement
Policy Contact: Annette Evans
Phone Number: 706-542-2361
Responsibilities: It is the responsibility of the department to submit contracts to Procurement for review.
Date Issued: 01/01/2016