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Orders for Supplies, Materials and Services Less Than $25,000

Procurement

View Official Policy: Orders for Supplies Materials and Services Less Than 25000 Policy

Competitive bidding is not required for supplies, materials, and non-public works purchases under $25,000, unless federal contract funding is involved.  If the total cost of the purchase is $10,000- $24,999.99, regardless of the amount of federal contract funds,  departments are to obtain three quotes or provide justification for procuring without multiple quotes prior to submitting a purchase request.

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration 

Responsible University Administrator: Procurement Officer 

Policy Owner: Procurement 

Policy Contact: Annette Evans 

Phone Number: 706-542-2361 

Responsibilities:

1)    If a department would like a waiver to be requested, the department shall assist the Procurement Office in providing justification to complete the waiver; however, once Procurement receives sufficient justification, Procurement will be responsible for completing and submitting the waiver to State Purchasing for review.

2)    Quotes or justification for the lack of quotes should be attached to the internal note  or internal attachment portions of UGAmart.

Date Issued:

Last Reviewed/Updated: