Employee ID Cards
View policy pdf: Employee ID Cards Policy
University IDcardsarebroadly usedandgenerallyrequiredforbuildingaccessviaasecuritysystem,tobewornasidentificationbadges,orforotherUniversitypurposes.Theemployingunit maydeterminewhethertouseUniversityfunds to payforIDcardsforemployees,bothfortheoriginalcardandforanyreplacementcards.
Reason for policy
Thepurposeofthispolicyis to definetheallowablemethodsofpayingforemployee IDcardsusingUniversityfunds.
Phone Number: (706) 542-9226
Research Grant Records Number 0472-09-006
These records relate to funded research grant proposals and research activity associated with grant funded
projects. Examples of records include supporting statistics, demographic data, draft proposals, suggested revisions, final proposals, forms, protocols, applications, research/activity reports, progress reports, and summary reports.
Retention: Final research report is permanent. All other records: 7 years after the end of the grant period.
Accounting Records Number 0472-03-001
This series includes bank statements, purchase requests, purchase orders, requisitions, financial reports, accounts payable and receivable records, write-off records, discrepancy, payment schedules, operating statements, year-end projections, reconciliation and expenditure reports, cancelled checks, check stubs, moving expense records, cost accounting reports, refund/disbursement request records, returned checks, deposit slips, travel records, credit voucher requisition records, cash balances and reconciliations, sales and cash reconciliation records, journal entries, outstanding obligations, refund/disbursement requests, receipts and invoices.
Retention: Monthly and quarterly reports: 1 year. All other records: 5 years.
Multiple training resources for expense report processing are available in the OneSource Training
Creating a Non-Travel Expense Report
Creating an Expense Report as a Delgated User
Submitting an Expense Report Prepared by a Delegate
Reviewing the Status of an Expense Report
Editing and Resubmitting a Sent Back Expense Report
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Associate Vice President for Finance
Policy Owner: Accounts Payable
Policy Contact:Director of Accounts Payable
Phone Number: 706-542-2786
Date Issued: 04/17/2020