View policy pdf: Payment Requests Policy
There are certain purchases that do not require action by the Procurement Office and as such some of these are delegated to campus units to handle as payment requests. In such cases, departments should obtain the invoice and complete payment by means of a payment request. The purpose of this policy is to enable campus units to appropriately utilize payment requests as an authorized mechanism of purchasing and payment.
The State Accounting Office (SAO) provides guidance to state entities on when a purchase order is expected in the procurement of goods and services. Except as noted below and when final payment method is not a purchasing card (pcard) a purchase order is required for all purchases or obligations to purchase goods and services greater than $2500.
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Officer
Policy Owner: Procurement Office
Policy Contact: Robert Currey, Ernie Webster
Phone Number: 706-542-2361
Date Issued: 07/01/2020