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Payment Requests

Procurement

View Official Policy: Payment Requests Policy

There are certain purchases that do not require action by the Procurement Office and as such some of these are delegated to campus units to handle as payment requests. In such cases, departments should obtain the invoice and complete payment by means of a payment request. The purpose of this policy is to enable campus units to appropriately utilize payment requests as an authorized mechanism of purchasing and payment.

The State Accounting Office (SAO) provides guidance to state entities on when a purchase order is expected in the procurement of goods and services.  Except as noted below and when final payment method is not a purchasing card (pcard) a purchase order is required for all purchases or obligations to purchase goods and services greater than $2500.

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration 

Responsible University Administrator: Procurement Officer 

Policy Owner: Procurement Office 

Policy Contact: Annette Evans, Ernie Webster, and Lynn Stephens 

Phone Number: 706-542-2361

Date Issued: 07/01/2020

Last Reviewed/Updated: