Sponsored (Restricted) Projects
View Official Policy: Sponsored Restricted Projects Policy
Purchases utilizing sponsored (restricted) project funding are governed by the terms and conditions of the project contract or grant and the University’s Direct Cost policies and procedures.
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Officer
Policy Owner: Procurement
Policy Contact: Lynn Stephens, Dawn Cowart
Phone Number: 706-542-2361
Responsibilities: Although the P-Card manual sets forth criteria for allowable and unallowable purchases, Cardholders must also ensure that purchases are allowable per the terms and conditions of the project and the University’s Direct Cost policies and procedures. For example, non-inventoried equipment, office furniture, subscriptions, supplies, and books are generally not allowed on Sponsored projects without prior written approval.
Record Retention: A designated individual must retain the reconciled billing package signed by the Cardholder and Approving Official for a period of seven (7) years. If a contract/grant is involved, the records must be retained for the life of the contract/grant plus an additional seven (7) years following
Date Issued: 04/01/2017