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Reconciliation of Billing Statements

Purchasing-Card

View Official Policy: Reconciliation of Billing Statements Policy

University of Georgia p-card holders must maintain a log of charges, obtain receipts for purchases, and reconcile monthly card statements. Individuals with the p-card role of cardholder and approving official will review monthly p-card statements in a timely manner.

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration 

Responsible University Administrator: Procurement Officer 

Policy Owner: Procurement 

Policy Contact: Lynn Stephens, Dawn Cowart

Phone Number: 706-542-2361 

Responsibilities: The cardholder must review the reconciliation package and sign and date the monthly billing statement to indicate that a review of the reconciliation package has been conducted. 

Responsibilities: A propriety review of each cardholder’s transaction must occur. This review may be completed by the approving official or other knowledgeable person; however, the approving official is responsible for ensuring that a propriety review has been conducted. 

Responsibilities: The approving official must review the reconciled billing package on a monthly basis and evidence the review by signing the Bank of America billing statement.

Date Issued: 04/01/2017

Last Reviewed/Updated: