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Purchasing Card (P-Card)

Purchasing-Card

View Official Policy: Purchasing Card (P-Card) Policy

The University of Georgia offers a purchasing card program for use in conducting University business. The VISA Purchasing Card, issued by Bank of America, is a valuable tool for quickly and efficiently purchasing and paying for small dollar items without sacrificing control or cost. The card may be used as the method of payment for unplanned, non-routine, or urgent purchases of goods and services under $1,000 and for purchases under $5,000 that are preapproved and go through a required pre-approval process prior to making the purchase. The total value of the purchase should be included when considering the purchase limit, and as such the total value includes shipping, handling charges, insurance, etc. Cards can be used in person, over the phone, fax, via the internet or by mail. This p-card program is the only purchasing card program authorized for use by employees of the University. State Purchasing and Board of Regents both provide p-card policies which have been incorporated in the UGA p-card policies and procedures.

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator:  Procurement Officer

Policy Owner: Procurement

Policy Contact: Lynn Stephens, Dawn Cowart

Phone Number: 706-542-2361

Date Issued: 04/01/2017

Last Reviewed/Updated: