Obtaining a P-Card
View Official Policy: Obtaining a P-Card Policy
Section 3.0 of the UGA P-Card Manual addresses who is eligible to receive a p-card and is based on SPD and BOR policies. Additionally, section 4.0 through 4.2 of the manual addresses how to obtain and maintain a p-card. A link is provided to the manual in the Related Information area below.
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Officer
Policy Owner: Procurement
Policy Contact: Lynn Stephens, Dawn Cowart
Phone Number: 706-542-2361
Responsibilities: Each person with a role in the p-card process must attend training and successfully complete an online exam.
Responsibilities: Cardholders, Approving Officials, and Reconcilers must sign a P-Card Ethical Behavior Agreement. Responsibilities: Cardholders must complete the Human Resources Consent Form for a background investigation and submit the complete form to Human Resources prior to requesting a p-card from Procurement.
Responsibilities: Each person with a role in the p-card process must complete refresher training as addressed in section 4.6 of the UGA P-Card Manual.
Responsibilities: The Cardholder must sign a Cardholder Agreement.
Responsibilities: Approving Officials (Approver 1 and Approver 2) must sign a Card Approver Agreement.
Responsibilities: The P-card Program Administrator in Procurement and the University's CFO (VP for Finance and Administration) must review and approve the New P-card Request Form prior to ordering and issuance. The Assistant P-card Program Administrator in Procurement may approve in the absence of the P-card Program Administrator
Date Issued: 04/01/2017