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Obtaining a P-Card

Purchasing-Card

View Official Policy: Obtaining a P-Card Policy

Section 3.0 of the UGA P-Card Manual addresses who is eligible to receive a p-card and is based on SPD and BOR policies. Additionally, section 4.0 through 4.2 of the manual addresses how to obtain and maintain a p-card. A link is provided to the manual in the Related Information area below.

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Procurement Officer

Policy Owner:  Procurement

Policy Contact: Lynn Stephens, Dawn Cowart

Phone Number: 706-542-2361

Responsibilities: Each person with a role in the p-card process must attend training and successfully complete an online exam.

Responsibilities: Cardholders, Approving Officials, and Reconcilers must sign a P-Card Ethical Behavior Agreement. Responsibilities: Cardholders must complete the Human Resources Consent Form for a background investigation and submit the complete form to Human Resources prior to requesting a p-card from Procurement.

 

Responsibilities: Each person with a role in the p-card process must complete refresher training as addressed in section 4.6 of the UGA P-Card Manual.

 

Responsibilities: The Cardholder must sign a Cardholder Agreement.

 

Responsibilities: Approving Officials (Approver 1 and Approver 2) must sign a Card Approver Agreement.

 

Responsibilities: The P-card Program Administrator in Procurement and the University's CFO (VP for Finance and Administration) must review and approve the New P-card Request Form prior to ordering and issuance.  The Assistant P-card Program Administrator in Procurement may approve in the absence of the P-card Program Administrator

Date Issued: 04/01/2017

Last Reviewed/Updated: