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Petty Cash Purchases

Bursar and Treasury Services

View Official Policy: Petty Cash Purchases Policy

A petty cash fund is established through an advance of funds by the Bursar and Treasury Services Division. Departments can seek approval to establish a petty cash fund to handle small, unanticipated purchases from suppliers when immediate payment is required and other University of Georgia purchasing and payment processes are impractical or cannot be used.

All petty cash purchases must adhere to University of Georgia purchasing policies and procedures. Petty cash purchases may only be made for purchases not exceeding $2500.00 when payment in full is made at the time and initial point of delivery. Colleges/Units/Departments; may, at their discretion, establish, maintain, and grant exceptions to Petty Cash limits lower than $2500.

Please note:  Petty cash should not be used for purchases when a procurement card, purchase order, or payment request can be used.

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Procurement Officer

Policy Owner:  Procurement

Policy Contact:  Annette Evans

Phone Number: 706-542-2361

Date Issued: 07/01/2020

Last Reviewed/Updated: