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Employee Reimbursement


View policy pdf: Employee Reimbursement Policy

Purchases made using personal funds may be reimbursed to an authorized employee upon presentation of an original receipt complying with criteria listed in this policy. All personal reimbursements must adhere to University of Georgia purchasing policies and procedures. Purchases made via personal reimbursement become the property of the University of Georgia once the employee has been reimbursed. The expectation is that individuals that have a procurement need will utilize the University’s procurement tools and processes to ensure compliance with state, federal and institutional purchasing policies and minimize institutional risk. Personal reimbursement may only be made for purchases not exceeding $2500.00 (unless the employees College/Unit/Department has established a lower limit) when payment in full is made at the time and initial point of delivery.

Employee reimbursement should not be used for purchases when a procurement card, purchase order, or payment request can be used. Any requests for reimbursements that do not meet the criteria specified in this policy may not be reimbursed.

For information on travel related reimbursements (which are not covered by this personal reimbursement policy), please refer to the UGA travel policy.


Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Procurement Officer

Policy Owner:  Procurement

Policy Contact:  Robert Currey

Phone Number: 706-542-2361

Date Issued: 07/01/2020

Last Reviewed/Updated: