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Unclaimed Payroll Check Policy


View policy pdf:Unclaimed Payroll Check Policy

Policy Statement
This policy follows the University System of Georgia (USG) Business Procedures Manual except where identified in the section labelled UGA Procedures below. All employees should adhere to the full Business Procedures Manual in addition to the UGA Procedures.

Refer to the USG Business Procedures Manual regarding Unclaimed Property.

UGA Procedures

Record Retention

This series provides a record of payroll checks issued. This series includes lists in check number order that show the check amount, employee name, and social security number.

Record Copy: Payroll will keep a list of checks transferred to Unclaimed Property and reported to the State of Georgia.

Retention:  5 years

Citation or Reference: Payroll Records 0472-04-25


Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator:  Associate Vice President for Finance Division

Policy Owner: Payroll

Policy Contact: Debbie Kuppersmith

Phone Number: 706-542-6931

Date Issued: 01/01/2019

Last Reviewed/Updated: