Policy Statement 

This policy follows the University System of Georgia (USG) Business Procedures Manual except where identified in the section labeled UGA Procedures below. All employees should adhere to the full Business Procedures Manual in addition to the UGA Procedures.  

Refer to the USG Business Procedures Manual regarding Retirement Plan Participation. 

UGA Procedures 

Record Retention 

This series documents deductions from salary checks authorized by employees. These records include lists with notation of authorized deductions as well as actual deduction forms. This series may include but is not limited to: deduction information on medical, dental, life, and disability insurance; American Association of University Professors, GCIU, Fair Share, and U.S. Savings Bonds; United Way and foundation contributions; payments for library fines/lost books, parking permits, and institutional credit union accounts; Veterans Affairs; ACH listings; personal use of state vehicles; and miscellaneous deductions 

Record Copy: Human Resources  

Retention: 4 years after authorization expires or is superseded  

Citation or Reference: Deduction Authorization Records 0472-04-008 

Responsible University Senior Administrator: Vice President for Finance & Administration 

Responsible University Administrator:  Associate Vice President for Finance Division 

Policy Owner: Payroll 

Policy Contact: Debbie Kuppersmith 

Phone Number: 706-542-6931