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Off Cycle Payroll Processing


View policy pdf: Off-Cycle Payroll Processing Policy

Policy Statement

This policy follows the University System of Georgia (USG) Business Procedures Manual except where identified in the section labelled UGA Procedures below. All employees should adhere to the full Business Procedures Manual in addition to the UGA Procedures.

Refer to the USG Business Procedures Manual regarding Off-Cycle Payroll Processing

UGA Procedures

Record Retention

This series documents deductions from salary checks authorized by employees. These records include lists with notation of authorized deductions as well as actual deduction forms. This series may include but is not limited to: deduction information on medical, dental, life, and disability insurance; American Association of University Professors, GCIU, Fair Share, and U.S. Savings Bonds; United Way and foundation contributions; payments for library fines/lost books, parking permits, and institutional credit union accounts; Veterans Affairs; ACH listings; personal use of state vehicles; and miscellaneous deductions

Record Copy: Off-cycle check information is maintained in the OneUSG Connect system

Retention: 1 year after separation of employee

Citation or Reference: Payroll Records 0472-04-25

Related information

Off-Cycle Payment Request

Off-cycle calendar

SOP_PAY_014 Off-Cycle Payroll Processes


Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator:  Associate Vice President for Finance Division

Policy Owner: Payroll

Policy Contact: Debbie Kuppersmith

Phone Number: 706-542-6931

Date Issued: 01/01/2019

Last Reviewed/Updated: