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Direct Deposit of Payroll Checks

Employee-Pay

View policy pdf:Direct Deposit of Payroll Checks Policy

Policy Statement 

This policy follows the University System of Georgia (USG) Business Procedures Manual except where identified in the section labelled UGA Procedures below. All employees should adhere to the full Business Procedures Manual in addition to the UGA Procedures.  

Refer to the USG Business Procedures Manual regarding method of payment for compensation. 

UGA Procedures 

Record Retention 

This series documents the locations assigned for delivery of salary payments to employees. This series may include but is not limited to: paycheck deposit authorization forms; payroll check delivery logs; and related correspondence. 

Record Copy: Direct deposit information is maintained in the OneUSG Connect system  

Retention: 3 years (payroll check delivery logs and until superseded); 1 year after employee separation for all other records 

Citation or Reference: Payroll Records 0472-04-25 

Related information 

Entering/Updating Direct Deposit Information 

Direct Deposit Exemption Form 

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration 

Responsible University Administrator:  Associate Vice President for Finance Division 

Policy Owner: Payroll 

Policy Contact: Debbie Kuppersmith 

Phone Number: 706-542-6931 

Date Issued:

Last Reviewed/Updated: