End of Employment
Employment
View policy pdf: End of Employment Policy
Separation Notice
State law requires that each organizational unit furnish to each terminating employee
a separation notice (Department of Labor Form DOL-800) at such time as said employee
leaves the employment of the University or, in some cases, changes from one position
to another within the University. While students should receive a termination letter,
Separation Notices are not provided to student employees. See the separation notice
for a list of exceptions to this requirement and for instructions for completing the
form. DOL-800 Separation Notices and UGA checklists should remain in unit level files.
University Exit Procedures
Department heads or their designees should complete the applicable exit checklist
for each separating or transferring employee as follows:
1. Faculty and Staff Separation Checklist Procedures for:
Regular, partial-year, and temporary faculty and staff whose employment ends due to
resignation, termination, retirement, or death
2. Faculty and Staff Transfer Checklist Procedures for:
Regular, partial year, and temporary faculty and staff transferring from one UGA department
to another UGA department
3. Student Employee Separation Checklist Procedures for:
Student employees whose employment ends due to resignation, termination, transfer
to another position, or death.
Responsibilities
Responsible University Senior Administrator: Vice President for Finance & AdministrationResponsible University Administrator: Associate Vice President – Human Resources
Policy Owner: Human Resources
Policy Contact: Sige Burden
Phone Number / E-mail: 706-542-9231 / hrweb@uga.edu
Date Issued: 03/02/2020
Last Reviewed/Updated: