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Controlled Assets

Finance

View Official Policy: Controlled Assets Policy

Controlled assets are assets of the state that must be secured and tracked as inventory as set forth by Ga. Code Section 50-16-161.1. This Code section states that movable personal property with an acquisition cost of $3,000 or more must be inventoried and tracked by state agencies. In addition to controlled assets identified by Georgia law, an agency may inventory other assets it considers high risk or for management purposes. Controlled assets with an acquisition cost of less than $5,000 will not be capitalized or depreciated for general purpose external financial reporting purposes.

Special Control Categories

The following are the items which are inventory controlled without regard to the $3,000 minimum cost:

  • Books only if procured through the Library Accounts and catalogued by the Libraries and expensed to object code 84310 (Note: Asset Management will not maintain individual records but will maintain an entry reflecting the total capitalized dollar value for each fiscal year. All other books procured by University departments will be classified as operating supplies)
  • Firearms;
  • Art objects/antiques; and
  • Vehicles licensed for road use.

Items that fall under UGA's threshold may be inventoried, if requested, by department personnel.

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Associate Vice President for Finance Division

Policy Owner: Asset Management

Policy Contact: Craig Mathews

Phone Number: 706-542-4390

Date Issued: 01/02/2018

Last Reviewed/Updated: