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Sub Recipient Monitoring

Post Award Accounting

View policy pdf: Subrecipient Monitoring Policy

Subrecipients must conduct their portion of a project in accordance with all applicable laws, regulations, and award/sub-award terms and conditions, and ensure that costs incurred by subrecipients are reasonable, allocable, and allowable.


Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Associate Vice President for Finance Division

Policy Owner: Post Award Accounting

Policy Contact: Gail Chester

Phone Number: 706-542-9230


1. Principal Investigators(PIs) have primary responsibility for monitoring subrecipients to ensure compliance with federal regulations regarding both prime and subrecipient award terms and conditions.   

 2. Departmental grant administratorshave responsibility for assisting PIs in discharging their monitoring responsibilities, for reviewing invoices from subrecipients and questioning expenditures, if necessary, and for maintaining documentation of monitoring efforts.

3. Office for Sponsored Programs (OSP)negotiates and issues subcontract agreements, ensuring that federal and other applicable regulations are identified and included in the subcontract documents.

4.  The Office of Post Award Accounting reviews the OMB Uniform Guidance status of subrecipients and approves invoices from subrecipients.  When an OMB Uniform Guidance audit is not available, Post Award Accounting assists the department and PI in reviewing supporting documentation for expenditures. 

Date Issued:

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