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Petty Cash and Change Funds

Bursar and Treasury Services

View policy pdf: Petty Cash and Change Funds Policy

A petty cash fund is established through an advance of funds by Bursar and Treasury Services. Departments can seek approval to establish a petty cash fund to handle small, unanticipated purchases from vendors when immediate payment is required and the formal University of Georgia purchasing and billing processes are impractical or cannot be used

A change fund is established through an advance by Bursar and Treasury Services for the purpose of making change for customers.


Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Associate Vice President  - Finance Division

Policy Owner: Bursar and Treasury Services Division

Policy Contact: Lisa McCleary

Phone Number: 706-542-2727

Responsibilities: The custodian is responsible for the safekeeping and reconciling of the fund once approved by Bursar and Treasury Services. It is the responsibility of each department to ensure the reimbursements are processed and that the funds are repaid to Bursar and Treasury Services in a timely manner.

Date Issued:

Last Reviewed/Updated: