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    • Last Updated: 09/14/2017
    • Effective Date: 09/14/2017

    Policy Statement

    Before processing any requisition involving the purchase of a firearm/weapon that is required to support an authorized departmental function or project, the requesting department bears ultimate responsibility in ensuring safe handling procedures within their organizational unit.  Safe handling procedures address both firearm/weapon storage and proper firearm/weapon use.  All firearm/weapon purchases must be approved in advance by the UGA Chief of Police.

    Reason for policy

    Improper use or storage of firearms/weapons can result in an unintended and catastrophic outcome involving life safety or property damage.  Policy will ensure the department manages firearm/weapon ownership in the most responsible manner.


    The requesting department will submit a letter to the UGA Chief of Police requesting the purchase of a firearm/weapon.  The letter should be on department letterhead and should justify need.  The letter should explain how the unit plans to safely store firearms/weapons and ammunition in their facilities and/or vehicles.  Additionally, the letter must specifically include the following statements: 

    • The department agrees to notify any employee/student handling a firearm/weapon that they must make their supervisor aware of any legal reason why they are unable to possess or use a firearm/weapon;
    • The department agrees to require anyone using/possessing a firearm/weapon to have a certification of completion of the DNR hunter safety course.

    The UGA Chief of Police will review the request.  Upon approval, the UGA Chief of Police will reply to the department in writing and on Police Department letterhead. The written request and approval must be attached to the requisition before final approval is given by the Procurement Department and a purchase order is issued.

    Policy definitions

    Firearm/Weapon: Pistol, revolver, rifle, bow, crossbow or any weapon intended to propel a missile of any kind.


    Responsible University Senior Administrator: Vice President for Finance & Administration 

    Policy Owner: Procurement 

    Policy Contact: Annette Evans 

    Phone Number: 706-542-2361

    Date Reviewed: 02/05/2018