The requesting department should submit a purchase requisition providing a description of both the new equipment to be purchased and the equipment to be traded. The equipment to be traded in should be indicated clearly as “Trade in” and should include the make, model number, serial number, location, and University inventory number. The requesting department should contact UGA Property Control for assistance in obtaining this information if needed. During the procurement process, the equipment may be offered for inspection by potential vendors.
Upon receipt of the purchase requisition, Procurement will contact UGA Property Control –Surplus Property Office with the trade-in information. UGA Property Control will submit the required documentation to obtain approval from State Surplus Property. If approval is granted, Property Control will provide the buyer with a “V” number for tracking purposes. This “V” number will also be placed on any resulting purchase order that includes the trade-in. It should be noted that state-owned property cannot be traded on the purchase of federally-titled property. Also, the State prohibits the trade in of vehicles.
Procurement Staff: 706-542-2361
Property Control: 706-542-4390
Surplus Property: 706-542-6983
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Officer
Policy Owner: Procurement
Policy Contact: Annette Evans
Phone Number: 706-542-2361