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Radioactive Materials

    • Last Updated: 06/17/2016
    • Effective Date:

    Policy Statement
    This policy addresses special requirements for the purchase of radioactive materials due to the potential for radiation exposure, and also is to ensure that the University of Georgia is in compliance with state and federal regulations.
    Reason for policy
    This policy addresses special requirements for the purchase of radioactive materials due to the potential for radiation exposure, and also is to ensure that the University of Georgia is in compliance with state and federal regulations.
    Procedures
    When preparing to enter a requisition in UGAmart that contains radioactive materials, the end user should first obtain a B number to be included on the requisition.  This is done by requesting a B number from Radiation Safety via an online form.  Once Radiation Safety has provided the end user with a B number for each radioactive item, the B number should be noted on the UGAmart requisition in the “B Number” field found at the line item. This B number field allows entry of multiple B numbers. Also, items should be delivered to the Radiation Safety Laboratory with their address listed on the requisition as the “Ship To” with the B number(s) listed in the “Attention” line.  If B numbers exceed the allowable space, the purchaser should provide the range of B numbers that the requisition includes (ex.: If there are 10 B numbers for an item, then B1 – B10 should be listed).  Radiation Safety personnel will then coordinate delivery of the radioactive items to the end user.
    Additional contacts
    Radiation Safety: 706-542-5801
    Responsibilities

    Responsible University Senior Administrator: Vice President for Finance & Administration 

    Responsible University Administrator: Procurement Officer 

    Policy Owner: Procurement 

    Policy Contact: Annette Evans 

    Phone Number: 706-542-2361 

    Responsibilities: The end user is responsible ensuring that all of Radiation Safety’s guidelines have been followed, end user approval of the Radiation Safety Committee has been received, and a B number has been obtained and indicated on the requisition prior to submitting it for approval.

    Record Retention

    Retention for purchase order files may vary by the method of purchase (competitive, sole source, under the competitive bid threshold).

    Record Copy: Procurement

    Retention: 5 years, BOR 0472-03-001; 7 years, BOR 072-03-009

     

    The B number, which acts as Radiation Safety’s approval, is noted on the purchase order. 

    FAQs

    Question 1. If a requisition does not show a B number when it is required, will the requisition be rejected? 

    Answer 1. No, the end user will be asked to contact Radiation Safety to get the needed information to provide to Procurement before the purchase order can be issued.