1) Departments that are scheduling a conference should receive a contract from the vendor. This contract should be provided to Procurement for review prior to any signatures being returned to the vendor.
2) Upon review of this contract, Procurement may ask for further clarification so the best purchasing/payment method may be utilized. Once this determination has been made, Procurement will advise the department of the purchasing methods that will be allowed and what documentation is needed, if any. After complying with purchasing method requirements and finalizing any adjustments to the contract, Procurement will sign the contract and return it to the department for transmittal to the vendor.
3) The approved method of purchase will be check request, purchase request, or direct bill. (The check request method is only relevant for events under $10,000 and only when no outside catering is involved.)
The method of purchase will be determined by the total cost of the event and its exemption status if applicable.
Sole Source/Sole Brand Form http://www.busfin.uga.edu/forms/sole_source.pdf
Contract (will be provided by the vendor)
Procurement Office Staff: 706-542-2361
Accounts Payable Staff: 706-542-2786 (direct bill questions
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Officer
Policy Contact: Annette Evans
Phone Number: 706-542-2361
Responsibilities: The department is responsible for obtaining and providing the Procurement department with the vendor’s contract prior to any signatures being applied and as soon as possible.