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Finance and Administration 〉 Purchasing and Payment Processing 〉 Unique Purchasing and Payment Processes for Specific Types of Expenses

Unique Purchasing and Payment Processes for Specific Types of Expenses

  • Last Updated: 07/18/2014
  • Effective Date:

Policy Statement
Certain types of purchases require additional approvals and/or unique handling based on the specific type of expense or type of purchase. The University of Georgia will comply with State, Board of Regents, and internal University requirements related to these purchases.
Reason for policy
The University must comply with State Purchasing Division (SPD) and Board of Regents (BOR) purchasing requirements related to certain goods and services. The University also maintains internal policies when needed for certain categories of purchases. This policy provides guidance on specific regulations governing unique and specific types of expenses.

The procedures for each specific type of unique purchase type are set forth within the applicable policy section.


Purchases requiring additional approvals and/or unique handling include, but are not limited to:

  • Wireless Communication Devices/Telecommunications
  • Relocation Expenses
  • Food and Business Related Expenses
  • Used Equipment
  • Vehicles
  • Information Technology (IT)
  • Technical Instruments
  • Guns/ Firearms
  • Consulting Services
  • Trade Ins
  • Field Trip/Study Abroad
  • Conferences
  • Radioactive Materials
  • Rental/Lease
  • Repair
  • Maintenance

Sole Source Purchases

Additional contacts
Accounts Payable 706-542-2786

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator:  Procurement Officer

Policy Owner:  Procurement

Policy Contact:  Annette Evans

Phone Number: 706?542?2361