Execution of Contracts
Generally, the authority to sign contracts for the purchase or lease of goods and
services for the operations of an institution has been delegated to the University
Procurement Office. However, there is a tiered delegation/authority for contracts/instruments
related to construction activities and projects (planning, design, construction, utilities,
infrastructure, etc.) which is described below:
- The Procurement Office executes construction contracts that are less than $50,000
and changes orders that are less than $25,000.
- The authority to sign contracts for construction contracts between $50,000 and $1,000,000,
and all change orders exceeding $25,000 has been delegated to the Senior Associate
Vice President for Finance and Administration & Budget Director.
- Contracts exceeding $1,000,000 will be executed by the Vice President for Finance
Reason for policy
This policy is intended to provide guidance as to who has the authority to execute
procurement contracts on behalf of the University of Georgia.
Contracts associated with a purchase or lease of goods or services should be forwarded
to the UGA Procurement Office so they may coordinate review with UGA Legal Affairs
and negotiate allowable terms and conditions with vendors. Such contracts include,
but are not limited to, terms and conditions, software licenses, consulting
agreements, non-disclosure agreements, and other documents in connection with a procurement
action which require the University to agree to certain provisions. All consulting
agreements over $2,499.99 and any consulting agreement where the below contract in
Forms/Instructions has been modified require Procurement review and execution. It
is the responsibility of the department to submit contracts to Procurement for review.
Consulting: Non-professional services which involve the rendering of advice only
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Officer
Policy Owner: Procurement
Policy Contact: Annette Evans
Phone Number: (706) 542-2361
Responsibilities: It is the responsibility of the department to submit contracts to Procurement for
Retention requirements vary by the type of contract and what is being purchased via
the contract (construction, public works, products, services).
Record Copy: Procurement
Retention: 10 years after expiration (contracts or agreements documenting building construction,
alterations, or repair); 7 years after expiration (other contracts or agreements),