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Purchasing and Payment Mechanisms

  • Last Updated: 04/28/2015
  • Effective Date:

Policy Statement
Based on State and Board of Regents policies, the University of Georgia has four methods of making purchases: 1) check requests, 2) purchase requests, 3) purchasing cards (p-cards), and 4) petty cash.  The policies regarding each method of purchase and the associated payment mechanisms are contained in sections 2.1, 2.2, 3, and 5 of this manual.
Reason for policy
To provide an understanding of the various purchasing and payment mechanisms utilized by the University of Georgia, and to maintain compliance with State of Georgia and Board of Regents requirements.
The procedures associated with the methods of purchasing and payment mechanisms are located in Sections 2.1, 2.2, 3 and 5 of this manual.
Additional contacts

Accounts Payable, 706-542-2786

Bursar’s Office, 706-542-1625

Policy definitions
Purchase Request – also known as a requisition within UGAmart

Responsible University Senior Administrator: Vice President for Finance & Administration 

Responsible University Administrator: Procurement Officer 

Policy Owner:  Procurement 

Policy Contact: Annette Evans 

Phone Number: 706-542-2361