P-Card Sharing – the practice of allowing an individual other than the cardholder whose name appears on the front of the p-card to have access to the p-card or p-card number to initiate or complete a transaction.
STL – Single Transaction Limit
Split Purchase (Split Order/Transactions) - Transaction splitting is the practice whereby one or more cardholders or suppliers split a purchase into two or more transactions and/or purchase orders to circumvent either single transaction limits or bid requirements.
Account holders are prohibited from splitting a transaction between two or more transactions on a single account or two or more transactions on multiple accounts on the same day or on separate days in order to circumvent the bid process and/or any Single Transaction Limit, regardless of the level.
Series documents administration of credit cards and P-Cards issued to institutional staff and units. Records may include: applications; master monthly billing statements; individual card holders' statements; billing summaries; printouts including vendor analysis by code; number of charges and stores; use summaries; related correspondence.
Retention: 7 years, BOR 0472-03-013
For expenditures processed with grant funding, all documentation should be retained for the life of the grant plus seven (7) years. 0472-09-006