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Obtaining a P-Card


    Policy Statement
    Section 3.0 of the UGA P-Card Manual addresses who is eligible to receive a p-card and is based on SPD and BOR policies.   A link is provided to the manual in the Related Information area below.
    Reason for policy
    To provide an understanding of who can obtain a p-card and the procedures to follow in order to obtain a p-card
    Procedures
    Sections 4.0 through 4.7 of the UGA P-Card Manual provides the procedures for obtaining a p-card.  A link to the manual is provided below in the Related Information
    Forms/Instructions

    Instructions are included in the above applicable sections of the UGA P-Card Manual.

    New P-Card Request Form:    http://www.busfin.uga.edu/forms/pcard_reqform_new.pdf

    Additional contacts

    Jill Haag, Lynn Stephens

    Phone Number: 706-542-2361

    Policy definitions

    BOR – Board of Regents

    P-Card – purchasing card

    SPD – State Purchasing Division

    Responsibilities

    Responsible University Senior Administrator: Vice President for Finance & Administration

    Responsible University Administrator: Procurement Officer

    Policy Owner:  Procurement

    Policy Contact: Jill Haag, Lynn Stephens

    Phone Number: 706-542-2361

    Responsibilities: Each person with a role in the p-card process must attend training and successfully complete an online exam. 

    Responsibilities: Cardholders and Approving Officials must sign a P-Card Ethical Behavior Agreement. 

    Responsibilities:  Cardholders must complete the Human Resources Consent Form for a background investigation and submit the complete form to Human Resources prior to requesting  a p-card from Procurement.

    Responsibilities:  Each person with a role in the p-card process must complete refresher training as addressed in section 4.6 of the UGA P-Card Manual.

    Responsibilities:  Approving Officials (Approver 1 and Approver 2) must sign a Card Approver Agreement.

    Responsibilities:  The Pcard Program Administrator in Procurement and the University's CFO (VP for Finance and Administration) must review and approve the New Pcard Request Form prior to card ordering and issuance.  The Assistant Pcard Program Administrator in Procurement may approve in the absence of the Pcard Program Administrator.

    Record Retention