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Obtaining a P-Card


    Policy Statement
    Section 3.0 of the UGA P-Card Manual addresses who is eligible to receive a p-card and is based on SPD and BOR policies.   A link is provided to the manual in the Related Information area below.
    Reason for policy
    To provide an understanding of who can obtain a p-card and the procedures to follow in order to obtain a p-card
    Procedures
    Sections 4.0 through 4.7 of the UGA P-Card Manual provides the procedures for obtaining a p-card.  A link to the manual is provided below in the Related Information
    Forms/Instructions

    Instructions are included in the above applicable sections of the UGA P-Card Manual.

    New P-Card Request Form:    http://www.busfin.uga.edu/forms/pcard_reqform_new.pdf

    Additional contacts

    Jill Haag, Lynn Stephens

    Phone Number: 706-542-2361

    Policy definitions

    BOR – Board of Regents

    P-Card – purchasing card

    SPD – State Purchasing Division

    Responsibilities

    Responsible University Senior Administrator: Vice President for Finance & Administration

    Responsible University Administrator: Procurement Officer

    Policy Owner:  Procurement

    Policy Contact: Jill Haag, Lynn Stephens

    Phone Number: 706-542-2361

    Responsibilities: Each person with a role in the p-card process must attend training and successfully complete an online exam. 

    Responsibilities: Cardholders and Approving Officials must sign a P-Card Ethical Behavior Agreement. 

    Responsibilities:  Cardholders must complete the Human Resources Consent Form for a background investigation and submit the complete form to Human Resources prior to requesting  a p-card from Procurement. 

    Responsibilities:  Each person with a role in the p-card process must complete refresher training as addressed in section 4.6 of the UGA P-Card Manual.

    Record Retention