Student travel p-card purchases are allowable for students authorized to travel for participation in academic programs and sanctioned student events. These types of purchases are subject to the same reconciliation process as described in the UGA P-Card Manual. Besides the normal allowable purchases indicated in Section 6.0 of the UGA P-Card Manual, the following are also allowable as addressed in Section 6.3 of the UGA P-Card Manual:
Note: No employee travel expenses (food, lodging, transportation, etc.) are allowable on a p-card.
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Office
Policy Owner: Procurement
Phone Number: 706-542-2361
Responsibilities: The cardholder is required to ensure p-card purchases adhere to UGA policy and procedure.
Responsibilities: The approving official is required to review p-card purchases for adherence to UGA policy and procedure.
Series documents administration of credit cards and P-Cards issued to institutional staff and units. Records may include: applications; master monthly billing statements; individual card holders' statements; billing summaries; printouts including vendor analysis by code; number of charges and stores; use summaries; related correspondence.
Retention: 7 years, BOR 0472-03-013
Question 1. I am a UGA employee, can I charge my travel, food or lodging to the p-card?
Answer 1. No