Section 6.1 of the UGA P-Card Manual provides details of food and catering purchases that are allowable when purchased with a p-card. The following categories of purchases may be allowable under certain circumstances:
The cardholder should refer to the above sections to ascertain what is allowable under each scenario and the procedures that are applicable for each type of food or catering purchase and category.
If should be noted that alcohol cannot be purchased on the p-card in any circumstance.
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Officer
Policy Owner: Procurement
Phone Number: 706-542-2361
Responsibilities: It is the responsibility of the cardholder to ensure p-card purchases adhere to UGA policy and procedure.
Responsibilities: It is the responsibility of the approving official to review p-card purchases for adherence to UGA policy and procedure.
Series documents administration of credit cards and P-Cards issued to institutional staff and units. Records may include: applications; master monthly billing statements; individual card holders' statements; billing summaries; printouts including vendor analysis by code; number of charges and stores; use summaries; related correspondence.
Retention: 7 years, BOR 0472-03-013
For expenditures processed with grant funding, all documentation should be retained for the life of the grant plus seven (7) years. 0472-09-006