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Finance and Administration 〉 Purchasing and Payment Processing 〉 Purchasing Card (P-Card) 〉 Instructions for Specific Allowable P-Card Purchases

Instructions for Specific Allowable P-Card Purchases

  • Last Updated: 09/11/2013
  • Effective Date:

Policy Statement
Based on BOR and SPD rules and regulations, UGA has further defined allowable p-card purchases in the areas of: 1) Food/Catering, 2) Study Abroad (Agency Accounts), 3) Student Travel and 4) Monthly Charges for Wireless Communication Devices (WCDs)
Reason for policy
To provide guidance in specific types of p-card purchases
Procedures

Consult sections 6.1 through 6.4 of the UGA P-Card Manual

Additional contacts

Jill Haag, Lynn Stephens

Phone Number: 706-542-2361

Policy definitions

Agency Account – Agency fund accounts are used to account for resources held by the University as custodian or fiscal agent for individual students, faculty staff members, or other organizations.  Agency funds should fund activities dedicated to the achievement of educational, research, and public service goals. 

BOR – Board of Regents

SPD – State Purchasing Division

WCDs – Wireless Communication Devices

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Procurement Officer

Policy Owner: Procurement

Policy Contact: Jill Haag, Lynn Stephens

Phone Number: 706-542-2361 

Responsibilities: It is the responsibility of the cardholder to ensure p-card purchases adhere to UGA  policy and procedure. 

Responsibilities:  It is the responsibility of the Approving Official to review p-card purchases for adherence to UGA policy and procedure.