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Finance and Administration 〉 Purchasing and Payment Processing 〉 Purchasing Card (P-Card) 〉 Instructions for Specific Allowable P-Card Purchases

Instructions for Specific Allowable P-Card Purchases

  • Last Updated: 11/06/2017
  • Effective Date:

Policy Statement
Based on BOR and SPD rules and regulations, UGA has further defined allowable p-card purchases in the areas of: 1) Food/Catering, 2) Study Abroad, 3) Student Travel and 4) Monthly Charges for Wireless Communication Devices (WCDs)
Reason for policy
To provide guidance in specific types of p-card purchases
Procedures

Consult sections 6.1 through 6.4 of the UGA P-Card Manual

Additional contacts

Jill Haag, Lynn Stephens

Phone Number: 706-542-2361

Policy definitions

BOR – Board of Regents

SPD – State Purchasing Division

WCDs – Wireless Communication Devices

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Procurement Officer

Policy Owner: Procurement

Policy Contact: Jill Haag, Lynn Stephens

Phone Number: 706-542-2361 

Responsibilities: It is the responsibility of the cardholder to ensure p-card purchases adhere to UGA  policy and procedure. 

Responsibilities:  It is the responsibility of the Approving Official to review p-card purchases for adherence to UGA policy and procedure.