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Allowable Purchases (Things I CAN buy With a P-Card)

    • Last Updated: 09/11/2013
    • Effective Date:

    Policy Statement
    The P-Card can be used for official purchases of supplies, materials, equipment, or services, where not otherwise prohibited or restricted. All purchases made with the P-Card must be for official University of Georgia business and must NEVER be used for personal purchases regardless of the circumstances.  Purchases for: 1) Food/Catering, 2) Study Abroad (Agency Accounts), 3) Student Travel, and 4) Monthly Charges for Wireless Communication Devices (WCDs)  can only be made in limited situations which are addressed in Sections 3.4.1 through 3.4.4 of the Policy and Procedure Manual.
    Reason for policy
    To ensure cardholders understand that p-cards can only be used for official business and to provide a list of items that are allowable purchases utilizing a p-card.  This is not an exhaustive list and should be used in conjunction with the list of unallowable p-card purchases
    Procedures

    Consult the list of allowable purchases contained in Sections 6.0 through 6.4 of the UGA P-Card Manual.  Additionally, consult the list of unallowable p-card purchases contained in Section 7.1 and the unallowable p-card practices in Section 7.2 of the UGA P-Card Manual.

     

    Forms/Instructions
    Additional contacts

    Jill Haag, Lynn Stephens

    Phone Number: 706-542-2361

    Responsibilities

    Responsible University Senior Administrator: Vice President for Finance & Administration

    Responsible University Administrator: Procurement Officer

    Policy Owner: Procurement

    Policy Contact: Jill Haag, Lynn Stephens

    Phone Number: 706-542-2361

    Responsibilities: It is the responsibility of the cardholder to ensure p-card purchases adhere to UGA  policy and procedure.  

    Responsibilities:  It is the responsibility of the Approving Official to review p-card purchases for adherence to UGA policy and procedure.