Allowable Purchases (Things I CAN buy With a P-Card)
The P-Card can be used for official purchases of supplies, materials, equipment, or
services, where not otherwise prohibited or restricted. All purchases made with the
P-Card must be for official University of Georgia business and must NEVER be used
for personal purchases regardless of the circumstances. Purchases for: 1) Food/Catering,
2) Study Abroad (Agency Accounts), 3) Student Travel, and 4) Monthly Charges for Wireless
Communication Devices (WCDs) can only be made in limited situations which are addressed
in Sections 3.4.
1 through 3.4.4 of the Policy and Procedure Manual.
Reason for policy
To ensure cardholders understand that p-cards can only be used for official business
and to provide a list of items that are allowable purchases utilizing a p-card. This
is not an exhaustive list and should be used in conjunction with the list of unallowable
Consult the list of allowable purchases contained in Sections 6.0 through 6.4 of the
UGA P-Card Manual. Additionally, consult the list of unallowable p-card purchases contained in Section
7.1 and the unallowable p-card practices in Section 7.2 of the UGA P-Card Manual.
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Procurement Officer
Policy Owner: Procurement
Policy Contact: Jill Haag, Lynn Stephens
Phone Number: 706-542-2361
Responsibilities: It is the responsibility of the cardholder to ensure p-card purchases adhere to UGA
policy and procedure.
Responsibilities: It is the responsibility of the Approving Official to review p-card purchases for
adherence to UGA policy and procedure.