A Form W-2 must be completed and furnished to each employee earning wages during the year by the last working day of January of the following year. The W-2 information for employees must be verified for accuracy in formatting standards by processing the file through AccuWage, software provided by the Social Security Administration (SSA). Afterward, the file is submitted electronically to the Social Security Administration. The deadline for electronic submission of the W-2 file is the last working day of March.
Employees who opt-in for the electronic W-2 will be able to view their W-2s online before the end of January. Paper W-2s for active employees who don’t opt-in for the electronic W-2 are distributed to departments in the same manner as payroll checks a few days after electronic W-2s are available. The Payroll Department will mail W-2s for employees shown as terminated in the payroll system.
All W-2s are available for viewing online by active employees on February 1.
You may now get copies of your past W-2 forms (starting with 2005) on the “UGA Self-Service Website,” found above in “Appendices.” Select “My Paychecks & W-2s.” After answering your secret question, choose “My W-2s” and choose the W2 for the appropriate tax year. If you are no longer employed by UGA, send an email the Payroll Department requesting the W-2 and year. Please provide your full name, last four digits of social security number, and indicate whether you would like to pick up your forms or have them mailed. Provide your current address for mailing.