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Pay Dates for Employees' Services

  • Last Updated: 01/06/2017
  • Effective Date:

Policy Statement
Payment for services performed by an employee will be made on regularly scheduled pay dates only. State regulations prohibit payments made in advance of scheduled pay dates.
Reason for policy
To ensure compliance with the Federal Wage-Hour Law, regulations of the Internal Revenue Service, and laws of the State of Georgia, the University will purchase services from employees only through the payroll system. This precludes any type of contractual arrangement with any University employee for payment of services other than through established payroll procedures.
Procedures
Please view the applicable Payroll calendar for information on when payroll is disbursedtomonthly, academic, biweekly, and summer school employees. A link to these Payroll Calendars has been provided below under the Related Information section.
Additional contacts

Julie Camp

Phone Number: 706-542-3431

Policy definitions
Employee: According to Common Law Rule, "Every individual who performs services subject to the will and control of an employer, both as to what shall be done and how it shall be done, is an employee for purposes of all federal payroll taxes. It doesn't matter that employer permits employee considerable discretion and freedom of action, so long as employer has legal right to control both method and result of the services."
Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Associate Vice President for University Business and Accounting Services

Policy Owner: Payroll

Policy Contact: Julie Camp

Phone Number: 706-542-3431