• Last Updated: 04/25/2016
  • Effective Date:

Policy Statement
The University of Georgia is required by the Board of Regents of the University System of Georgia and state and federal regulations to inventory and track moveable assets.  Assets are acquired from a variety of sources and must be used for institutional purposes and they must be disposed of in accordance to state guidelines.  There are several options for disposing of state vehicles.
Reason for policy
Ensure all UGA assets are disposed of properly.
Vehicles will be removed from inventory as ‘destroyed’ when declared ‘totaled’ and payment for the vehicle is received from an outside insurance agency, and that agency takes possession of the vehicle.  When a state vehicle is declared ‘totaled’ and fault lies with a UGA employee/department the vehicle will be sold and the inventory record will be deleted from the custodial departments listing.

All Property Control Forms can be found at the following site:

Additional contacts
Property Control Office, 706-542-4390,

Responsible University Senior Administrator:Vice President for Finance & Administration

Responsible University Administrator: Associate Vice President & Controller

Policy Owner:UGA Property Control

Policy Contact:Craig Mathews

Phone Number: 706-542-4390