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End of Employment

  • Last Updated: 06/01/2016
  • Effective Date:

Policy Statement
Refer to the Policy Procedures section.

Separation Notice
State law requires that each organizational unit furnish to each terminating employee a separation notice (Department of Labor Form DOL-800) at such time as said employee leaves the employment of the University or, in some cases, changes from one position to another within the University. See the separation notice for a list of exceptions to this requirement and for instructions for completing the form.

UGA EXIT PROCEDURES (Revised 01/11/05)

Department heads or their designees should complete the applicable exit checklist for each separating or transferring employee as follows:

1. Faculty and Staff Separation Checklist
Procedures for:

Regular, partial-year, and temporary faculty and staff  whose employment ends due to resignation, termination, retirement, or death

2. Faculty and Staff Transfer Checklist
Procedures for:

Regular, partial year, and temporary faculty and staff transferring from one UGA department to another UGA department

3. Student Employee Separation Checklist
Procedures for:

Student employees whose employment ends due to resignation, termination, transfer to another position, or death.

Additional contacts

Responsible University Senior Administrator:  Vice President for Finance & Administration

Responsible University Administrator: Associate Vice President for Human Resources

Policy Owner:

Policy Contact: Sige Burden

Phone Number: 706-542-9231

Record Retention