To record transfers of equipment (between University departments or between buildings within a department) departments should complete the Notice of Change in Departmental Equipment and forward a copy to the Property Control office. This form can also be used even if the transfer is within the custodial department (i.e., a change of buildings or a change of rooms within the same building).
Departments should use caution when transferring equipment to other departments that may contain sensitive data. If necessary, departments should sanitize or reformat the hard drive according to procedures established by the Office of Information Security.
All Property Control Forms can be found at the following site: http://www.busfin.uga.edu/forms/
For all assets all documentation should be retained for 5 years after disposition of equipment. [0472-01-005]
How do I transfer a piece of equipment from my department to another department?
To transfer equipment to another department, use a “transfer form,” (Notice of Change in Departmental Equipment). Under Property Control choose the form entitled “Intra University Equipment Changes.” Please supply all the information requested to facilitate a clean and full transfer of this item. Transfer forms must be issued by the department currently “owning” the equipment. It is recommended that you contact the receiving department to give notice that you are about to transfer an item of equipment inventory and to obtain the correct account number to use on the form. Incomplete forms may be returned for completion.