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Loan of assets

    • Last Updated: 05/27/2016
    • Effective Date:

    Policy Statement
    The University of Georgia is required by the Board of Regents of the University System of Georgia and state and federal regulations to inventory and track moveable assets.  Assets are acquired from a variety of sources and must be used for institutional purposes.
    Reason for policy
    This policy shows how to track property owned by or in the possession of UGA and to comply with state and federal guidelines for use of property.
    Procedures
    The loan of assets to University of Georgia departments must follow the guidelines set by the Board of Regents and also the Georgia Department of Administrative Services (DOAS).  These items must be inventoried, tracked, and in most cases, insured by UGA while in the possession of the University.  Please follow the guidelines established in Policy 15.2.4 to report these assets to Property Control.
    Forms/Instructions
    All Property Control Forms can be found at the following site:  http://www.busfin.uga.edu/forms/
    Additional contacts
    Property Control Office, 706-542-4390, property@uga.edu
    Responsibilities

    Responsible University Senior Administrator:Vice President for Finance & Administration

    Responsible University Administrator: Associate Vice President & Controller

    Policy Owner:UGA Property Control

    Policy Contact:Craig Mathews

    Phone Number: 706-542-4390

    Record Retention
    For all assets all documentation should be retained for 5 years after disposition of equipment. [0472-01-005]