The University of Georgia is required by the Board of Regents of the University System
of Georgia and state and federal regulations to inventory and track moveable assets.
Assets are acquired from a variety of sources and must be used for institutional purposes
and they must be disposed of in accordance to state guidelines. The Department of
Administrative Services defines surplus property as “any item that is non-consumable
and non-expendable that is no longer needed”. These items may or may not be inventoried
by the University of Georgia. There are several options for disposing of state property.
Reason for policy
Ensure all UGA assets are disposed of properly.
UGA is not allowed to sell directly to UGA employees nor can UGA employees donate
or transfer items to other individuals/institutions/businesses/etc. without going
through the UGA Property Control office. UGA employees are not allowed to dispose
of (trash) UGA assets.
For all assets all documentation should be retained for 5 years after disposition
of equipment. [0472-01-005]
If my department no longer needs an item, may I purchase it for personal use?
If my department wishes to sell an inventory item rather than transfer it to Surplus,
can we sell it and receive the funds from the sale?
All sales of University of Georgia equipment must receive prior permission from the
State of Georgia Department of Administrative Services (DOAS). Contact the Property
Control Officer at 706-542-6988, or the Surplus Property Manager at 706-542-6983 for
details on the proper handling of each sale.