Acquisition from purchase
The University of Georgia is required by the Board of Regents of the University System
of Georgia and state and federal regulations to inventory and track assets. Assets
are acquired from a variety of sources.
Reason for policy
This policy is to show how to track property owned by or in the possession of UGA
and to comply with state and federal guidelines.
Items acquired through the University Procurement Office are routinely reported to
Property Control as part of the payment procedure and do not require any additional
reporting by the custodian of the equipment for purposes of establishing the inventory
records. If Property Control personnel have not tagged the newly acquired item within
a reasonable time period, the custodian should contact the Property Control office
with the purchase order number to verify payment has been made and the correct object
code was assigned to the purchase.
For all assets all documentation should be retained for 5 years after disposition
of equipment. [0472-01-005
Can I use my P-Card to purchase a printer or computer?
The P-Card cannot be used to purchase inventoried items, but if the item you are purchasing
falls below current inventory thresholds it's possible that you might be able to use
your Pcard to acquire the item. Please contact the Procurement Office for more information
on Pcard purchases.