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Refund Policy

  • Last Updated: 04/24/2017
  • Effective Date:

Policy Statement
There is no formal policy statement for this topic however procedures and other information are provided below.
Reason for policy
The purpose of this policy is to establish general guidelines for receiving a refund.
Procedures

Students who formally withdraw from the University within the time period described below will be entitled to a refund. Refunds are not granted for individual course withdrawal.

The refund percentage shall be computed on a pro rata basis determined by dividing the number of calendar days remaining in the semester (from the student's official withdrawal date through the last day of scheduled exams) by the total calendar days in the semester. The total calendar days in a semester includes weekends and exam periods but excludes scheduled breaks of five or more calendar days. Students who withdraw from the institution when the calculated percentage of remaining days is 40% or less are not entitled to a refund of any portion of institutional charges.

The following are not entitled to any refund of fees paid: students suspended for disciplinary reasons, students who leave the University when disciplinary action is pending, or students who do not formally withdraw.

No refunds for reduction in hours after the drop/add period are allowed unless such reduction is the fault of the University.

Refunds for Parking, Housing and Meal Plan charges will be determined by the individual offices and transmitted to the Student Account System for determination of disposition. For more information please refer to the following websites

Housing: Contracts, Fees and Payment

Food Services: Frequently Asked Questions

Parking: Rules and Regulations

Responsibilities

Responsible University Senior Administrator: Vice President for Finance & Administration

Responsible University Administrator: Associate Vice President and Controller

Policy Owner:Bursar and Treasury Services

Policy Contact: Therese Hodges

Phone Number: 706-542-2965

Record Retention

Retention: For records related to refunds, including but not limited to accounting data for refunds from parking violation fines paid and successfully appealed, tuition and fee refunds when courses are dropped, refunds for event tickets, refunds for cancelled courses, and all other related documentation and correspondence, retention is five (5) years. BOR 0472-03-001

Georgia Code: O.C.G.A. 9-3-25; 11-2-725.