Mandatory Student Fees are defined as fees that are paid by all students as required by the Board of Regents or as required by the institution subject to approval by the Board of Regents. Mandatory fees shall include, but not be limited to:
All mandatory fees shall be approved by the Board of Regents at its meeting in April to become effective the following fall semester. All mandatory student fees collected by the university shall be budgeted and administered using proper administrative procedures. All payments from funds supported by student mandatory fees shall be made according to approved business procedures and the appropriate business practices of the university.
The Board of Regents mandatory student fee request procedure requires the university to submit fee requests in January of each year. Mandatory fee requests to the Board of Regents must include the following:
The Budget Office will disseminate specific instructions and forms to the appropriate university units when received from the Board of Regents, historically in October. The deadline for university units to submit mandatory fee requests to the Office of the Vice President for Finance and Administration is mid-November. If approved by the Board of Regents, fee increases will take effect the following Fall Semester.
Procedure for Mandatory Student Fee Increase Request: The annual mandatory student fee request process is initiated when the Vice President for Finance & administration receives specific fee request instructions and forms from the Board of Regents. These instructions and forms are generally received in October and distributed by the Budget Office to university units. They are due back to the Office of the Vice President for Finance and Administration in December. The submission date for mandatory fee increase requests to the Board of Regents is January.
To obtain Board of Regents approval for a mandatory student fee increase, the following detailed information must be submitted through the UGA Office of the Vice President for Instruction:
If an increase is being requested for that fee, include the following information:
All forms and spreadsheets will be available online through the Board of Regents Budget ListServe.
Please reference the links to the USG Business Procedures Manual and USG Policy Manual (under the Related Information section of this policy) for further information regarding mandatory student fees.
Policy Contact: Budget Office
Phone Number: 706-542-2802
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Associate Vice President for University Business and Accounting Services
Policy Owner: University Budget Office
Policy Contact: Ken McCollum
Phone Number: 706-542-2802
Citation or Reference: Annual Budget Records
This series documents the annual institutional budget provided for inclusion in its Annual Adopted Operating Budget book. This series includes: operating budget expense by categories and functions report; estimated gifts, grants, contracts and clearing account summary report; student fee income and application of funds report; statewide public service source and application of funds; other reports specified by the Chancellor's Office; and institutional budget preparation instructions.
Retention: Annual operating budget: PERMANENT; All other records: 7 years.