Overpayment of Aid
Circumstances may change after a student’s aid has been awarded, disbursed, and refunded
which results in the overpayment of aid. For instance, the student may receive a
scholarship or grant from an outside organization after the initial awarding of aid
for the term. An overpayment exists whenever a student’s aid package exceeds his
or her need or a student’s award exceeds his or her cost of attendance (COA). In
general, a student is liable for any overpayment made to him or her.
Reason for policy
Compliance with federal laws and regulations.
Once an overpayment has been determined by OSFA, the student’s over awarded aid is
reversed from their student account leaving them owing a balance on their original
charges. If the student fails to pay the balance on their student account by the bill
due date they will receive a hold that prevents future registration, transcripts,
and grades. Should the balance remain unpaid, the account will be subject to collections.
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Associate Vice President and Controller
Policy Owner: Bursar and Treasury Services Division Bursar@uga.edu
Policy Contact: Nicole Moon firstname.lastname@example.org
Phone Number: 706-542-2965
Retention: For records related to disbursements made for overpayments, including loan overpayment
workpapers and correspondence, retention is five (5) years. BOR 0472-06-015
Georgia Code: O.C.G.A. 9-3-25; 11-2-725.
Code of Federal Regulations – Student debt under HEA: 34 CFR 668.35
Federal Student Aid Handbook – Overawards and Overpayments Volume 4-43