Methods of Disbursement and Refunding
The earliest the Office of Student Financial Aid may disburse financial aid is 10
days prior to the first day of class for the term or part of term in which the student
is enrolled. Student financial aid is first applied to the student account balance
in ATHENA. Any portion not applied to the student account is refunded in a check
made payable to the student or directly deposited into the student’s bank account,
if the student has set up direct deposit. The checks are mailed to the address specified
by the student in ATHENA.
Reason for policy
Compliance with federal laws and regulations.
Receive semester disbursement date from OSFA for disbursement to ATHENA and schedule
to refund as soon as possible after disbursement occurs. There are two ways to disburse
FSA funds: by crediting the student’s account for allowable charges and refunding
remaining funds directly to the student by issuing a check or initiating an electronic
Responsible University Senior Administrator: Vice President for Finance & Administration
Responsible University Administrator: Associate Vice President and Controller
Policy Owner: Bursar and Treasury Services Division Bursar@uga.edu
Policy Contact: Nicole Moon email@example.com
Phone Number: 706-542-2965
Retention: For records of any Federal student aid disbursements, retention is five (5) years.
Georgia Code: O.C.G.A. 9-3-25; 11-2-725.
Code of Federal Regulations – Direct disbursements: 34 CFR 668.164(d); Early disbursements:
34 CFR 668.164(f)
Federal Student Aid Handbook – Method of Disbursement Volume 4-13 and Timing of Disbursements