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Deposits for Affiliates/Foundations

    • Last Updated: 04/21/2017
    • Effective Date:

    Policy Statement

    There is no formal policy statement for this topic; however, procedures and other information are provided below.

    Reason for policy

    To process all deposits correctly and in a timely manner.

    All checks in the deposit should be endorsed as soon as practicable after checks are received by the department.  All checks/cash should be prepared into a deposit in a timely manner. Once the deposits are prepared, they need to be taken to the bank to be processed.  Once the deposit has been processed at the bank, a deposit transmittal and bank receipt need to be emailed or faxed to the Bursar and Treasury Services.
    Additional contacts
    Marianne Christian, 706-542-6024

    Responsible University Senior Administrator: Vice President for Finance & Administration

    Responsible University Administrator: Associate Vice President and Controller

    Policy Owner: Bursar and Treasury Services

    Policy Contact:

    Phone Number: 706-542-6825

    Responsibilities: It is the responsibility of each department to review the departmental status report monthly for accuracy of deposits.  Contact the Bursar and Treasury Services with any questions.

    Record Retention

    Description: Records may include:  Deposit transmittals, bank deposit receipt, bank statement, JV, copy of bank transfer.  

    Record Copy: Bursar's Office; Departmental level

    Retention: 5 years, BOR 0472-03-001