The Office of Emergency Preparedness
Steve Harris, Director
Hodgson Oil Building
286 Oconee St, Suite 200 S
Athens, GA 30602
Responsible University Senior Administrator: Vice President for Finance and Administration
Responsible University Administrator: Senior Associate Vice President for Finance and Administration
Policy Owner: Office of Emergency Preparedness
Policy Contact: Steven Harris, Director
The Office of Emergency Preparedness
Develops, tests, reviews, revises, and distributes the University's Emergency Operations Plan, Pandemic Influenza Response Plan, Pre-disaster Hazard Mitigation Plan, and other emergency plans as warranted
Oversees the management of the UGAAlert system, the University's emergency mass notification system
Manages the Building Safety and Security Representatives (BSSR) Program and provides emergency planning guidance, training, and recordkeeping
Activates and manages the University's Emergency Operations Center in the event of a large-scale emergency
Monitors campus-wide compliance with the National Incident Management System (NIMS) regulations and ensures required training is provided, and records maintained, for all campus responders
Coordinates the campus Community Emergency Response Team (UGA CERT) program at UGA
Develops, conducts, and coordinates drills and exercises including community-wide exercises, campus exercises, building drills, and departmental exercises (tabletop, functional and full-scale)
Coordinates the setup and activation of emergency shelters (human and animal) and Public Health emergency sites utilizing UGA facilities
Assesses threats and implements safeguards based on current trends and events
Manages the campus Automatic External Defibrillator (AED) Program
Conducts risk assessments and develops departmental and site specific emergency plans for Athens locations and other UGA campuses and research sites
Designs, develops, and delivers training, newsletters, and other informational brochures for students, faculty, and staff on recognizing, preparing for, and responding appropriately to natural and man-made disasters and emergencies
Maintains a comprehensive Website for communicating timely information to the University community
Investigates, develops, and implements UGA policies and procedures related to homeland security and emergency preparedness issues
Coordinates campus events to highlight emergency preparedness and security awareness
Serves on campus, University System, local, state, and national homeland security and emergency preparedness committees
Coordinates on-campus community service volunteer classes to encourage participation by faculty, staff, and students
Encourages a service-learning attitude among University students
Established in 2002 following the tragic events of September 11, 2001, the University of Georgia Office of Emergency Preparedness provides a comprehensive homeland security and emergency management program for the University of Georgia in order to save lives, protect property, promote continuity of operations, and reduce the overall effects of large-scale disasters.
Contact the office by phone 706-542-5845, email firstname.lastname@example.org, or fax 706-542-4664
Currently UGA communicates with students, faculty and staff before, during or after emergencies in the following ways:
UGAAlert, the University’s primary emergency notification system (See www.ugaalert.uga.edu)
UGAAlert Desktop – an enhancement to UGAAlert, emergency messages scroll across UGA network computers
For large-scale campus emergencies, updates will be posted on the UGA Emergency Website.
Outdoor emergency sirens activated by Athens-Clarke County for tornado warnings only
Campus-wide email system ArchNews
AM radio station WQFL (1650AM) maintained by the UGA Police Department
NOAA weather radios located in many UGA buildings
Telephone trees (in which assigned individuals call others with emergency messages)
UGA-specific crawler messages on all TVs subscribed to University Cablevision (including offices and residence halls)
Many links and resources are available in the Resources section of OEP’s Website that helps prepare students in the event of a disaster or emergency. A One-Stop Shop section encompasses such topics as campus resources, personal safety for students, how to assemble a student emergency kit, student preparedness checklist, travel safety, volunteer opportunities and much more. A Student Emergency Guidebook, “ARE YOU READY?”, is a quick reference guide that contains emergency numbers, Emergency Notification Methods, Fall and Spring Semester Calendars, Safe & Secure Resources, and Preventing Theft tips.
See Policy 1.1.3 UGA Building Safety and Security Representative
The Office of Emergency Preparedness (OEP) manages the UGA Campus Emergency Response Team (UGA CERT) program. The UGA CERT program educates the campus community (faculty, staff and students) about disaster preparedness and trains them in basic disaster response skills, such as fire safety, light search and rescue, team organization and disaster medical operations. This training allows the UGA CERT members the ability to assist in giving critical support to others in the event of a campus disaster. A registration link will be posted on OEP’s homepage, www.prepare.uga.edu, whenever a session is opened for registration.
Many questions about the UGA CERT program can be answered with Frequently Asked Questions (FAQs).
An automated external defibrillator (AED) is a small, portable device that analyzes the heart's rhythm for any abnormalities and, if necessary, directs the rescuer to deliver an electrical shock to the heart of someone suffering from sudden cardiac arrest. This shock, called defibrillation, may help the heart to reestablish an effective rhythm.
For a map of the locations of AEDs on the UGA Athens Campus, please visit OEP’s Website. For program guideline information see 1.1.4 Automatic External Defibrillator (AED) Program Guidelines.
What is the National Incident Management System (NIMS) and who needs the training?
See Policy 1.1.4 National Incident Management System Training
The Office of Emergency Preparedness (OEP) offers emergency planning and preparedness training through a variety of programs and classes - some by request. See list below for a sample of classes offered. Class schedules and registration links will be posted on OEP’s homepage www.prepare.uga.edu as they become available. Check this site often for class updates and information.
Basic Emergency Preparedness Class
Building Safety and Security Representatives (BSSR) Orientation
Campus Emergencies: Responses to Violence
Conflict De-escalation Techniques
DawgWatch: Preventing Acts of Terrorism on the UGA Campus
Incident Command System (NIMS) ICS 100.HE for Higher Education
National Incident Management System (NIMS) IS 700.a
Pandemic Flu Preparedness
Plan, Prepare, React: Active Shooter Response Options for Students, Faculty and Staff
Planning for Emergencies in the Classroom
Travel Safety and Security
You should contact the University of Georgia Police at 911 or (706) 542-2200 and report anything unusual or suspicious that you feel is important enough that it should be investigated by law enforcement.